General terms and conditions


The following terms and conditions set out the legal rules applicable to the 6th Network Gender & STEM Conference 2022. Participants shall be bound by these terms and conditions upon registering for the Conference and are advised to read and understand these terms carefully before registering. The Organizer will not accept any conditions contradictory to or deviant from these general terms and conditions.



Responsible for the organization of the Conference is the Universität der Bundeswehr München, Institute of Êducation, Building 33, on behalf of ITIS e.V. Werner-Heisenberg-Weg 39, 85577 Neubiberg, Germany.



Registration to the Conference must be done through the online registration system. The registration deadline is July 23rd, 2022. Participants will receive an automatic confirmation of the registration details. If you do not obtain anything, please send an email to genderandstem(at) to make sure that the Organizer has received your booking. Registration will only be effective on receipt of the registration fee or after authorization of credit card payment. Please notify any corrections to your registration immediately.


Fees and Payment Conditions

Registration fees:

Regular on site/hybrid (April 16th – July 12th): 230 €

Regular on site/hybrid (until April 15th): 200 € (Earlybird)

Regular late registration (from July 13th on): 250 € (Late registration)

Student on site/hybrid (April 16th – July 12th): 170 €

Student on site/hybrid (until April 15th): 140 € (Earlybird)

Student late registration (from July 13th on): 180 € (Late registration)

​Student rates refer to full-time students with student cards or max. 50% positions.

The registration fee includes admission to all conference sessions, detailed program and list of participants. For the hybrid participants, it includes online access to all live-streamed and recorded sessions, for the on-site participants also morning and afternoon refreshment breaks, lunch and social events. Travel, accommodation and meal expenses are excluded from registration fees and result in additional expenses.

Please note:

  • The registration of participation is binding (please see cancellation policy below).
  • The participation fees are owed upon registration and are payable within 7 days following submission of the registration (but not later than 7 days before the starting day of the event).
  • Participation is not guaranteed until full payment of the registration fee is received.
  • The conference program may be subject to changes.
  • Payments will be refunded if the conference will be canceled by the organizer. In that case, the organizer will have no further liability to the client. Registrations remain valid if the conference has to be postponed.


We recommend using the bank transfer or online payment via PayPal (Master Card, Visa) when registering for the Conference. After the online payment or after your registration fee has arrived at our bank account you will receive an automatic e-mail message that the transaction was successful. All payments are made in Euro.


Pandemic regulations

Please note: The conference will be held under the then applicable rules and measures in Bavaria and on our Campus to contain the spread of Covid-19. You can be requested i.e. to provide certificates of vaccination and/or recent testing. Distance rules and the obligation to wear a mask may apply at that time. It is indispensable to have a look at our conference page for an update on the hygienic measures when preparing for your visit to Munich. We are not liable, if you do not observe the actual rules and therefore can’t participate in the conference.



Fees for written cancellations received prior to June 1st, 2022 are refundable less 95 €.  After June 1st, 2022 there will be no refunds. The participant has the right to appoint a substitute at any time without additional costs.

All cancellations and changes must be submitted in written form - with indication of full name, invoice number and bank details for reimbursement - to: genderandstem(at)

The Organizer reserves the right to modify the content of the program, the speakers and the times of presentations. If the number of participants is insufficient, the Organizer reserves the right to cancel the Conference and all related products and/or services without any liability on his part. In the case of a cancellation by the Organizer participants will be reimbursed the registration fee actually paid.



The Organizer does not accept liability for the up-to-dateness, correctness and completeness in respect to conference documentation and content.

The Organizer will not assume any responsibility whatsoever for any damage or injury to persons or property during the Conference.


Photographs and Videos

The conference will be recorded on video. The organizer may free of charge and without the further consent of the participants use and release pictures, shots and videos taken of the participants and/or their works (such as posters, excerpts of presentations or lectures) during the Conference for reports of the Conference and announcement of events in future.


Privacy Policy

All personal data provided to the Organizer for registration will be treated as confidential. The data shall be used and stored for further processing and documentation purposes. The information will not be re-used for an incompatible purpose. Data shall be delivered to assigned service providers, as deemed necessary for the successful performance of the Conference. The Organizer will only disclose information to third parties if that is necessary for the fulfilment of the purpose(s) identified above.


Virtual conference

The 6th Network Gender & STEM Conference 2022 is planned to be implemented fully hybrid. For all hybrid talks the conferencing platform that will be used is Zoom; for all socializing events and poster presentations The conference host will have access to personal and other data generated through the use of the platform, including personal data shared by conference participants. Zoom may also make other aggregated information available to the conference host. The Zoom Events Privacy Statement as well as the  Gather Privacy Policy set out the categories of personal data and other data collected. By registering for the conference you generally agree to the use of Zoom and as a conference tool. During the event you might be within range of some device’s camera or microphone that can be seen and heard by users and others at their location.

The video conference platform Cisco WebEx Meeting will be used for the Superstars of STEM and the pre-conference on the basis of the order processing contract agreed between the Bundeswehr/BWI and CISCO. Your data will be processed to enable you to participate in a video conference, event, webinar or desk sharing (display of screen content from our PC). This includes the organization and implementation.


Severability Clause

If any provision of these Terms and Conditions is found to be invalid, the invalidity of that provision will not affect the validity of the remaining provisions of these Terms and Conditions, which shall remain in full force and effect.



All agreements between the Organizer and the Participant and all disputes which may arise between the Organizer and the Participants shall be exclusively subject to German law. Court of jurisdiction shall be Munich.


Bank information details

Account Holder : ITIS e.V.  ·   Account No. : 27187376

Bank : Kreissparkasse München-Starnberg-Ebersberg  ·   Bank Code : 70250150

SWIFT-BIC : BYLADEM1KMS   ·  IBAN Code : DE50 7025 0150 0027 1873 76