Data Protection Declaration

For the purpose of this Data Protection Declaration, the Universität der Bundeswehr München complies with the obligation to inform the university website users on type, scope and purpose of the collection and use of data.

Personal data are held on the web server of the university (www.unibw.de) only to the extent that is technically necessary. Data processing is subject to applicable data protection regulations, in particular the EU General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG).

This is to inform you about type, scope and purpose of the collection and use of personal data.

 

How do we collect your data?
One way we collect your data is by processing the information you send us. This can be data, for example, that you include in a contact form. Other data is collected automatically by means of our IT systems when you visit our website. This is mainly technical data (e.g. web browser, operating system or time of page view). This data is collected automatically as soon you visit our website (see "Data Recording").

For what purposes do we use your data?
Some of the data is collected in order to ensure that our website works correctly.

What rights do you have with regard to your data?
You are entitled to receive information free of charge at any time about the source and recipients of your stored personal data and about the purpose of storing it. You also have the right to ask for this data to be corrected, blocked or deleted. If you have any questions about your rights or about any other matters concerning data protection, you can contact us at any time at the address specified in the imprint. You are also entitled to lodge a complaint with the competent supervisory authority. Many data processing procedures are only possible with your explicit consent. You have the right to withdraw your consent at any time. Informal notification of this can be sent to us by e-mail. The withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.


Personnel in Charge

For contact details of the person in charge within the meaning of the General Data Protection Regulation as well as of the Data Protection Commissioner and the Administrative Data Protection Manager of the Universität der Bundeswehr München, please refer to the Imprint.


Handling Contact Data / Contact Approaches

If you contact the website operator using the options available (e.g. contact form), your details will be stored for a period of six months so that they can be accessed for the purpose of processing and responding to your request and in case there are additional questions. This data will not be forwarded to third parties without your consent.


Data Protection Regarding Job Applications and the Application Process

The person responsible for processing data collects and processes the personal data of applicants for the purpose of completing the application process. The data can also be processed electronically. This is particularly the case when an applicant forwards the relevant application documents electronically, e.g. by e-mail or via a web form available on the website. If the personnel department concludes an employment contract with an applicant, the forwarded data will be stored for purposes related to the candidate's employment, with due account being given to the legal requirements. If no employment contract is concluded with the applicant, the application documents will be deleted automatically six months after notification of the decision to reject the application, provided no other agreement has been made to keep the data for subsequent procedures and no legitimate interests on the part of the person responsible for processing the data preclude the data from being deleted. In the case of applications, for example, there is a legitimate interest in saving data beyond the six-month period for use as evidence in settling disputes.


Data Recording

On the occasion of every access/download, the following data are recorded and used:

  • IP address
  • site visited (from where the file was requested)
  • name of downloaded file
  • date and time of request
  • data transmission volume
  • access status, i.e. an information whether access/download was successful
  • description of the type of web browser used
  • recognition data of the browser and the operating system used (if transmitted by the requesting web browser)
  • website from which access was made (if transmitted by the requesting web browser)

The collected data are processed as follows:

  • An analysis of the log entries is conducted automatically and continuously to identify hack attacks and to be able to react accordingly.
  • If individual cases of malfunctions, errors and security incidents are reported, the analysis will be conducted manually.

More detailed personal data will only be recorded if the person concerned is directly approached and discloses them voluntarily. Provided postal and e-mail addresses are used exclusively for correspondence or delivery purposes.

The above-mentioned data recording is conducted for in-system and statistical purposes only. The data are analyzed to improve the information offered by the Universität der Bundeswehr München. They are completely deleted within a period of two weeks (exception: a month-long data recording will take place between 21. December and 21. January). The data will neither be used for other purposes nor disclosed to third parties.


Active Components

This website uses JavaScript. You can deactivate this function by adjusting your browser settings. This could, however, limit the scope of functions of our website. Personal data is not processed and, more importantly, is not stored on the servers of the Universität der Bundeswehr München.


Cookies

Some videos embedded in our website are taken from YouTube. When playing the videos, the service provider may save cookies on the user's computer. We cannot prevent this but wish to point out that you can turn cookies off.

The website of the Universität der Bundeswehr München does not use cookies. If you log on to the internal areas of the Universität der Bundeswehr München, cookies will be saved for the purpose of accurate authentication. This data will not be forwarded to third parties or stored on third-party servers.


Online Forms

Personal data in contact forms, application forms and similar pages forwarded via our web servers will only be accepted with your consent and used for the purpose mentioned in the forms. Please observe the corresponding notes on the forms.

Only absolutely necessary personal data are collected in the forms. Usually the personal data are saved in a database at the IT Center. They are accessible to the responsible staff of the Universität der Bundeswehr München. Transfer of your data to third parties will not take place unless stated explicitly in the form.

Your personal data will be completely deleted after they served their purpose unless you agree to their storage for further communication.


E-mail Security Advice

The Universität der Bundeswehr München would like to inform the users that complete data security in e-mail communication is strived for but cannot be entirely guaranteed. For transfer of confidential information via e-mail please ask the addressee in advance for data encryption options or use postal services.

We use spam filters against unsolicited advertising. However, in rare cases, normal e-mails may be automatically classified wrongly as unsolicited advertising or their acceptance may be refused. E-mails containing malware (viruses etc.) will be deleted automatically in any case.


Links

Many of our contents contain links to other publishers’ websites. This is just to allow access to and use of these websites. However, we have no influence on whether the publishers comply with the data protection regulations or not. The respective publishers are thus solely responsible for their internet presence.


Using Social Plugins

It is possible to embed Facebook social plugins on our website. When you visit a page on our website which contains this plugin, a connection is made to the Facebook webservers. Then a message is sent to your web browser to display the plugin on the webpage.

The information that you have visited the respective webpage on our internet presence is thus transmitted to the Facebook server.

If you have a Facebook account and are logged in, Facebook will allocate the information on the visit of our webpages and, if necessary, further information (such as interaction with the plugin) to your personal user account on this platform. You can circumvent this by logging off from the respective user account prior to visiting the corresponding webpage and/or using the plugin.

Facebook social plugins are operated by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA. The Data Protection Declaration can be found here.


Using YouTube Plugins (Videos)

It is possible to embed YouTube plugins on our website. When you visit a page on our website which contains a YouTube plugin, a connection is made to the YouTube webservers. Then a message is sent to your browser to display the plugin on the webpage.

Information which of our webpages you have visited is thus transmitted to the YouTube server.

If you have a YouTube account and are logged in, YouTube will allocate the information on the visit of our webpages and, if necessary, further information (such as starting the video) to your personal user account on this platform. You can circumvent this by logging off from the respective user account prior to visiting the corresponding webpage and/or using the plugin.

YouTube plugins are operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. The Data Protection Declaration can be found here.


Updating of the Data Protection Regulations

We reserve the right to update our data protection regulations from time to time to comply with the legal requirements at all times and to implement modifications on our website in the Data Protection Declaration. We advise you to check these data protection regulations on a regular basis to always be well informed about the protection of the personal data collected. Your continued use of the service constitutes your agreement to the data protection regulations and any updates.