Please note

  • The fund's resources for 2023 are exhausted. No more applications will be accepted.
  • Amended form
  • As of 2023 a short travel report must be prepared (templates can be found below)
  • There is no entitlement to funding
  • No acknowledgement of receipt will be sent out for your application
  • No information about the current status of the procedure can be given
  • Applications must be submitted with sufficient lead time

Presentations - Conferences - Research

Presenting your own work at conferences, symposia and expert meetings is an important step in your scientific career. UniBw M provides the PhD travel fund as a tool to support both active participation in conferences and periods of active research at other institutions. There are two types of funding available: conference trips and research at other institutions.

In order to be eligible for financial support, periods of research at other institutions or trips to attend conferences must be directly related to the subject of your doctoral dissertation. The subject and content of the event/period of research at another institution must be closely connected to your own research-related work or plans.

Funding must advance the doctorate/habilitation and should be used only if no other support is available. Funding should primarily be provided by the institute or from the PhD supervisor’s budget – only where this is impossible should the PhD travel fund be used.

Trips to attend a conference (or symposium/meeting) are funded only if they include active participation (own presentation/poster presentation, official function) in the event.

Periods of research at other institutions are eligible if:

  • active research is conducted,
  • results can be presented,
  • no other way to access the data/field of research is available.

Please note:

Only one instance of PhD-related travel per year is funded.


As of 2020, PhD travel can be augmented from overhead or unused funds. For this purpose, the business trip was converted into a grant trip. The grant allowance of 60% of the travel expenses is automatically topped up to the rates of the PhD travel fund. Should the trip be more expensive, it can be augmented to 100% from overhead or residual funds.

More Information

Please read the following information thouroughly before applying.

Other available funding

Before applying for support from the PhD travel fund, please check whether other funding is available, e.g. via:


German Academic Exchange Service DAAD: Scholarship Database (in German)


Fritz Thyssen Förderung: Travel Subsidies

Eligible travel

Trips to attend conferences as well as periods of research at other institutions are eligible for funding, provided they are directly related to the preparation of a doctoral or postdoctoral dissertation Since 2007, active participation (own presentation/poster presentation, official function) in the event in question has been a prerequisite for receiving funding for conference trips.

Requirements for periods of research at other institutions

  • Active research is conducted (e.g. data collection).
  • Results can be presented (e.g. chapters of the doctoral dissertation).
  • No other ways of accessing the data/field of research are available (.e.g. field research).

What is NOT funded?

Methodology courses, further education courses, informal applications, trips to conferences and symposiums without active participation.

Who is eligible to apply?

All members in accordance with section 15 of the General Regulations of the University of the Bundeswehr Munich (§15 RahBest of UniBw M) who are working on their doctorate or habilitation. In the case of cooperating doctorates who are carrying out their doctorate or habilitation at another university, it is necessary that a supervisor and the doctoral candidate or the habilitation candidate are members according to §15 RahBest of UniBw M.

Number of trips funded

A maximum of one trip per person per year can be funded.

How to apply

Please use the new application form >

  1. Fill in and submit an application form to the person in charge of the PhD travel fund (Dr. Lena Lehmann, see contact details below).
  2. Once your application has been approved, you will be asked to file a travel request. Please refer to the “PhD travel fund” in this request and, together with the approved application, send it to travel management ZV II.3.
  3. After the trip, a travel report must be prepared and submitted no later than 6 weeks after the trip. You will find the template for this here soon.
  4. The travel expense accounting happens exclusively via the travel office ZV II.3 and can only take place if the travel report has been submitted and accepted in due time.


Please send the application for funding of a trip from the PhD travel fund by internal post to the PhD travel fund supervisor:

Dr. Lena Lehmann
PräsBe, Building 38

Please note that no confirmation of receipt of the application will be sent. Furthermore, no information can be given about the current status of the procedure. Please refrain from this form of enquiry.



Travel report

As of 2023, a short report in English or German (template coming soon) must be written within 6 weeks following the congress trip or research stay and sent in electronic form to the PhD Travel Fund contact person. The report should be in a form that makes it possible to use it in public relations work. Funding can only be granted after the report has been submitted.

A template can be downloaded here >

Applications and Questions

Please send your application to Dr. Lena Lehmann. In case you have any questions concerning the PhD Travel Fund, she is your contact person.

Please note: No acknowledgement of receipt will be sent out for your application and no information about the current status of the procedure can be given.

Dr. Lena Lehmann: Building 38, Room 0107 Dr. Lena Lehmann: Building 38, Room 0107


  • 1: Dr. Lena Lehmann: Building 38, Room 0107